Proposal Management: Award Workspace


The Award workspace is the home page for all information about a particular award. From the workspace you can view award details, view the current state of the award, track associated deliverables, and complete necessary activities on the award.

The Award workspace can be accessed by individuals attached to the award, including the Principal Investigator (PI), Project Team Personnel, and Reviewers.

Note The Main tab as viewed by the PI is used as an example of an Award workspace in this document.

Award Workspace Field Description

Initial Award Processing State

screenshot of Award workspace in eRPM showing letters A-J

Letter Field - Description
A Current State - Displays the current state of the Award.
B Edit/View Award Worksheet – Edit or view the Award information. Only those users with Edit rights can edit the application.
C Print Worksheet – View the Award Worksheet information on a single page.

Activities – A list of various activities that can be performed on the Award. The list of available activities depends on the state of the Award and your role(s). The activities may include:

*These will display as buttons only on Active Awards.
E Award Title – The name of the Award.
F Award ID – The identification number of the Award. Each Award gets its own ID.
G Status map – Diagram of the Award’s state and progression through the workflow. Traffic signals/colors indicate progress and where action is required. For more details see the Status Map reference.
H Tabs – Tabs organize the Award workspace into the following pages. Some tabs may display under the More... tab.
Tip  To open tabs under More in a new browser tab, press and hold Ctrl, then click the desired tab on a PC, or press and hold Command click the desired tab on a Mac.
  • Main – Displays the high-level details of the Award, such as Principal Investigator, Primary Post-Award Contact, Administrative Home, Project Representative, Project/Grant Coordinator, Prime Sponsor, Direct Sponsor, Spending Authorization Date, Project Start/End Date, NCE Processed, Award Type, Class, Indirect Cost Rate, and Award Totals.
  • Mod/ACR - This tab lists Modification and Award Change Request details, including the state of ORSP action.
  • Activity Log - Logs changes on the award by Author, Activity and Date. Click on a Change Log to open a window with highlighted changes. A list of the recent activity performed on the Award, including the action, who performed the action and the date. Click the activity name to view more detailed information. Documents added via the Post a Comment activity will also show here.
  • $$$ - Displays Project/Grants (P/G), Budget Periods, and Funding details as received from the Sponsor. Budget Period Dates are entered by ORSP based on the Award documents, and Budget Period rows are listed sequentially. If you have more than one PAF, you can see them all on this tab. For more details, see the $$$ tab reference.
  • Deliverables - Displays a filterable list of deliverables associated with the Award.
  • Terms - Related Agreement Acceptance Requests, Special Terms and Conditions, and Sponsor Program Types.
  • Contacts - UM Investigators, Administrative Personnel, and Sponsor Contacts information.
  • Compliance - Lists compliance information such as Disclosure Status and PEERRS Info.
  • SUBKs - Lists subcontracts associated with the Award.
  • Related Records - Lists links to Pre-Award PAFs Referencing this Award, Awarded PAFs, Related UFAs, Related HUMs, Related IBC Applications, Hardships, and FOIA Letters.
  • AWD Docs - Lists associated Award, modification, change request, supporting and other documents, and security plans.
  • Unit Info - Shows any added Unit Documents, Special Terms & Conditions, Unit Comments, Additional Special Terms & Conditions, and Unit-Defined Terms & Conditions. Documents and comments here are also visible to central offices.
I Workspace Message – Important messages about the Award will display here, including if an Award Change Request is Pending, or if an Award Modification is in Progress, for example.
J Compliance Status – Similar to the status map, the Compliance Status meter shows traffic signals to indicate if required compliance approvals are incomplete (red hexagon), warning/in-progress (yellow triangle), or complete (green circle).
Last Updated: 
Friday, January 8, 2021