Google Team Drives is a new feature in Google’s G Suite offering shared space in Google Drive where teams can create, store, search, collaborate on and have access to all their team-owned files. Below is a list of best practices for using your Team Drives here at the University of Michigan. Related: Also review Team Drives limits and observe these technical limitations when migrating data or organizing content.
What can be migrated to Team Drives? Important You must have at least the Contributor role in the destination Team Drive.
Overview U-M Google accounts are maintained automatically via MCommunity roles; individuals with multiple affiliations retain access as long as one eligible role remains. When all eligible roles are removed from an individual’s MCommunity profile, provisioning logic will begin the deprovisioning process for an account. If roll-off procedures are being initiated for an uncooperative departure, please see the section below for more information. For more detailed information on on what happens when an individual leaves U-M, see:
Warning! You must contact the ITS Service Center to request a Discussion Group in the UMICH domain. The Create Group button creates a Google Group outside of the UMICH domain that is not protected by our contract with Google. Discussion Groups are not MCommunity groups and there is no relationship between them. Discussion Groups are different than the Google Groups synced from MCommunity, although both can be used to send email to its members.
Overview Sending an email to a large number of people can have certain negative effects:
Overview MCommunity groups can collaborate in U-M Google. Access to items is managed in MCommunity instead of U-M Google. For privacy, the "Members list is viewable to" setting in MCommunity is synced to U-M Google. When using sensitive data, ensure that all group members are in compliance.
Topics Overview macOS iOS Enable Messages in iCloud Windows & Android Overview
Topics Overview Typical Configuration Permission Options Recommended Settings Overview
U-M Google Group Calendars Overview Group calendars—for example, a unit vacation calendar—are created and shared by the owner as secondary calendars. Best Practice We recommend that group calendars be created off of Shared accounts instead of individual accounts because calendars owned by an individual's account would be deleted when that person is no longer affiliated with the university.
This document provides information about managing the MCommunity Directory group profile associated with a shared account. Shared accounts allow a group to have a U-M Google or U-M Box account that is owned by that group rather than by an individual. This document includes information on changing the UMICH password used for that account.