Google Shared Drives (Team Drives) and My Drive Differences

Google shared drives (formerly known as Team Drives) are a new feature in Google's G Suite. Unlike files in My Drive, files in shared drives are owned by the team/group rather than an individual. See below for a table that outlines the other differences between shared drives and My Drive.

  Google Shared Drives (Team Drives) My Drive
Who owns files and folders? The team/group Individual who created the file or folder

Can I restore files?

Yes, if you have the role of Manager, Content Manager, or Contributor in the shared drive.

Yes, if you created the file

Can I move files?

Yes, if you are the owner of the file and have the role of Manager, Content Manager, or Contributor in the shared drive. 

Yes
Can I move folders?

It is not possible at this time to move folders from My Drive to shared drives.

Yes
Sharing? All team members see the same set of files. It is possible to share at the file level with someone not in your shared drive. You cannot share at the folder level in shared drives. Different people might see different files in a folder, depending on their access to individual files. It is also possible to share at the folder level inside My Drive.
How long do deleted files stay in trash? Each shared drive has its own trash. Only members with the role of Manager or Content Manager can delete files. After 30 days, all files/folders in the trash are deleted permanently. Members with the role of Manager, Content Manager, or Contributor can restore shared drive content from Trash. Files in the My Drive trash folder are not automatically deleted and can be restored.
Inherited Permissions

Permissions set on a specific file in My Drive will be transferred when migrated to a shared drive.

Example: If jeff@umich.edu is not a member of the shared drive but he is an editor on a file migrated to the shared drive, jeff@umich.edu will maintain his access to the file after its migration to shared drives. Inherited permissions on a My Drive folder are not transferred to the shared drive folder.

Permissions at the folder level are passed down to files created in the folder.
Attaching a Google File to a Google Calendar Invite Navigate to any shared drive file from within a Calendar invite. Navigate to any My Drive file from within a Calendar invite.
Mobile Device Support Shared drives are supported on mobile devices, but accessibility and performance vary depending on application and OS.

My Drive is supported on mobile devices.

Last Updated: 
Thursday, May 2, 2019