Getting Started with the Microsoft Teams Meeting Add-on

Overview

With the Microsoft Teams Meeting add-on, you can use Microsoft Teams to easily schedule, join, and customize meetings from Google Calendar.

​Important: Third-party apps may display advertisements, require additional terms of service agreements, have a separate privacy policy, or retain your information. For those reasons, add-ons/apps within the Google Workspace Marketplace are currently disabled for the University of Michigan domain, with a few exceptions such as this one.

If you wish to add a phone call-in line to your Teams meetings, you will first need to request a Microsoft Teams Audio-Conferencing License.

Install the Microsoft Teams Meeting Add-on in Google Calendar

To install the Microsoft Teams Meeting add-on:

  1. Go to the Google Workspace Marketplace and find the “Microsoft Teams Meeting” add-on
  2. Click Install and then Continue.
  3. Microsoft will ask for permission to access your U-M Google account. Select your UMICH account and then click Allow.
  4. After installation, navigate to your Google Calendar and open the Microsoft Teams Meeting add-on from the right sidebar.

Note: It may take a few minutes for the Microsoft Teams Meeting icon to populate in the right sidebar of your Google Calendar.

  1. Once you have opened the add-on, you will be asked to sign in to your U-M Microsoft 365 account. Click AUTHORIZE ACCESS. This will open a new window.

If you have previously logged in to your U-M Microsoft 365 account and selected “Remember me”: Under Pick an account, select your UMICH email address, enter your UMICH password, and click Sign in. You may be asked to authenticate through Duo two-factor authentication.

If you have not previously logged in to your U-M Microsoft 365 account and/or did not select “Remember me”: Enter your UMICH email address and click Next. Then, enter your UMICH password and click Sign in. You may be asked to authenticate through Duo two-factor authentication.

You should now be able to use the add-on. If you encounter an error while authorizing access, refresh the page, and you should now be logged in to your U-M Microsoft 365 account.

Add Conferencing to a Calendar Event

To add a Microsoft Teams meeting to a Google Calendar event from your calendar:

  1. Go to Google Calendar and create an event.
  2. Under the Guests tab, enter the email addresses in the Add guests field.
  3. Under the Event Details tab, click Add video conferencing and select Microsoft Teams Meeting.
  4. Click Save.
  5. Click Send to send the invites.

Guests will receive an email with the event information and a link to the video meeting.

Customize Meeting Options

If you want to update the meeting options for a specific Teams meeting on your Google Calendar event:

  1. Go to Google Calendar and click the calendar event you want to edit.
  2. Click the carrot icon next to “Join Microsoft Teams Meeting."
  3. Click Meeting Options.
  4. A new tab will open where you can select appropriate options for your meeting. Click Save when you are complete and close the tab.

Screenshot of Google Calendar event creation dialog box. Red box around the carrot drop-down icon and another red box around Meeting Options.

Last Updated: 
Monday, February 1, 2021