Google Team Drives Overview

Google Team Drives are a new feature in Google's G Suite. It offers shared space in Google Drive where teams can create, store, search, collaborate on, and have access to all their team-owned files. The difference between a Team Drive and My Drive is that all data (files, folders, spreadsheets, forms, and presentations) are owned by the team and not an individual.

Request a Google Team Drive

More Secure Data for your Team

Team membership changes for a variety of reasons, providing the potential for loss of team data. Because files are owned collectively by the team, no content within any Team Drive folder is individually owned. This makes team data more secure and consistently available to all.

Team Drives Membership

When a Team Drive is requested, the individual requesting the Team Drive(s) will be given Full access (see more about permission levels in Team Drive in the chart below.) That individual will then have the ability to add other individuals or MCommunity groups as members to the Team Drive.

When individuals join or leave an MCommunity group, access to the appropriate Team Drives will also be given or taken away, making MCommunity an effective way to manage Team Drives membership.

By default, Full access is given when an individual or MCommunity group is added to a Team Drive. We recommend only giving a few people Full access as that is the highest possible access allowed in Team Drives. See the table below for descriptions of memberships and permissions.

Members/Permissions Full Access Edit Access Comment Access View Access
Can View files and Folders X X X X
Can Comment on files X X X  
Can edit files X X    
Can create/upload files and create folders X X    
Can add/remove members to Team Drive X      
Can share files with others outside the team X X    
Ability to move files/folders X      
Ability to delete files/folders X      
Ability to restore files/folders X X    
Ability to rename Team Drive X      
Ability to delete Team Drive X      
Last Updated: 
Friday, September 22, 2017