Getting Started with the Zoom for Google Workspace Add-on

Overview

With the Zoom for Google Workspace add-on, you can use Zoom to schedule easily, join, manage, and customize meetings from Google Mail and Google Calendar.

​Important: Third-party add-ons may display advertisements, require additional terms of service agreements, have a separate privacy policy, or retain your information. For those reasons, most add-ons within the Google Workspace Marketplace are currently deactivated for the University of Michigan domain, with few exceptions.  

Install the Zoom for Google Workspace Add-on

​Important: If you currently use the Zoom Scheduler Google Chrome extension, we recommend that you uninstall the extension from your web browser and use the Zoom for Google Workspace add-on. The add-on provides the same user experience across all web browsers and the Google Calendar mobile application. For more information on how to uninstall a Chrome extension, visit Google’s Help Center.

To install the Zoom for Google Workspace add-on:

  1. Go to the "Zoom for Google Workspace" add-on in the Google Workspace Marketplace.
  2. Click Install and then click CONTINUE.
  3. Zoom will ask for permission to access your U-M Google account. Click Continue
  4. Check the Select all box at the top of the access list and then click Continue. (Not selecting every permission may cause issues.)
  5. Click DONE.
  6. Navigate to your Google Calendar. You will receive a pop-up stating, “Zoom for Google Workspace was installed.” Click Got it to minimize it.
  7. Click the Zoom for Google Workspace add-on (Zoom icon) from the right side panel. 
  8. Click Sign in. This will open a new window.

If you are currently logged into your U-M Zoom account:

Google Workspace will ask for permission to access your U-M Zoom account.

  1. Select the Allow this app to use my shared access permissions box to ensure that if you have scheduling privileges for any other U-M Zoom account, you will be able to manage meetings for them using this add-on.

  2. Click Confirm. Ensure the accounts listed are the ones you want to be connecting. Close the pop-up window when you receive the "Authorization Successful!" message.

If you are not currently logged into your U-M Zoom account:

  1. Click SSO on the Zoom sign-in page (under the sign-in field).
  2. Enter umich in the company domain field and click Continue.
  3. Click Confirm. Ensure the accounts listed are the ones you want to be connecting. Close the pop-up window when you receive the "Authorization Successful!" message.

You can now use the add-on. You will also receive an email from Zoom confirming that you've added this app to your account.

Add a Zoom Meeting to a Google Calendar Event

To add a Zoom meeting to a Google Calendar event from your calendar:

  1. Go to Google Calendar and create an event.
  2. Enter the email addresses in the Add guests field under the Guests tab.
  3. Click Add video conferencing under the Event Details tab and select Zoom Meeting from the drop-down menu.
  4. Click Save.
  5. Click Send to send the invites.

Guests will receive an email with the event information and a link to the Zoom meeting.

To add a Zoom meeting to a Google Calendar event from your email:

  1. Go to Gmail and open an email you wish to create into an event.
  2. Click the Zoom icon in the right side panel.
  3. Click Schedule a meeting at the top of the panel.
  4. Enter your event details like Topic, When, and Duration using the side panel. You can also customize other meeting preferences.
  5. Ensure that you want all the recipients on the email thread to receive an invite. Click Show more under Mail options, unselect any recipients you don't want added, and/or add additional guests in the field provided.
    • By default, Zoom will invite all recipients for the email you have open.
  6. Click Schedule Meeting at the top of the side panel when you're finished.

Guests will receive an email with the event information and a link to the Zoom meeting.

Tip: If you are running into issues where Zoom states, "This meeting ID is not valid," refer to Zoom: "This meeting ID is not valid" Error / Cannot Join Meeting for troubleshooting steps.

Customize Meeting Preferences

To update meeting preferences when adding a Zoom meeting to a Google Calendar event, use the add-on from the right-side panel. 

  1. Go to Google Calendar and click the Zoom icon in the right side panel

  2. Click anywhere on your calendar to create an event. Event options should appear as a pop-up. The right side panel will change to show the meeting preferences.

    Tip: To find additional Google Calendar meeting options, click Show more under More options.

  3. Enter your event information in the corresponding fields and use the sidebar options to customize how your Zoom meeting is created.
  4. Click Add meeting at the top of the side panel once you have customized your meeting preferences. It will populate in your event details.
  5. Click Save.
  6. Click Send to send the invites.

Guests will receive an email with the event information and a link to the Zoom meeting.

Last Updated
Monday, September 21, 2026