Proposal Management: Linking Awards (ORSP)

Overview

Beginning with eRPM Release 5.2, Awards will have the ability to be "linked" by relating award records.

Type 1 Example: Awards that do not necessarily share the same Sponsor Award Reference Number but for U-M purposes they represent the same work. The classic NIH example for this type is a competing renewal. Years 1-5 will be the first award. Years 6-10 would be funded as a second, independent award. In this case the two awards would be created independently with unique Award ID numbers. Each award will have its own award amounts and allocations.

The Set Award Relationships activity establishes the link between two or more independent award records (AWD) that share

1. the same FAIN ID, or
2. the same initial award PAF ID, or
3. the same project as recognized by the sponsor where each AWD is clearly identified in the awarding document as a component (year/task) of that project.

It is available on Awards in an Active or Closed State that are either:

• a parent award
• an award where no parent/child relationship has been set, or
• an award where a previous relationship was removed.

Navigation

Role: ORSP-PR > Award workspace

Step-by-Step Process

1. Choose the Lead award and navigate to its Award workspace.
   Note The lead award will be the record on which the summary budget tables display.
2. Click the Set Award Relationships activity.

   

3. Enter or browse... for and select the child AWD ID.

   

4. Click OK.

The Award relationship is recorded under Activity Log in the Award workspace.

The Linked Awards are added to the bottom of the Related Records tab of each AWD. It displays a list of parent (lead) and child awards.

Once the relationship has been set, two additional tables on the Main tab of the Award Workspace display under the Award Totals table:

• Sum of Linked Awards (shows the Direct, Indirect, and Total costs of the children awards)
• Grand Totals (where there is a single parent and one or more child awards, all of them sum together to give a grand total)

Note Currently only ORSP and Sponsored Programs will see these tables.