Document Imaging System: Exporting and Printing Documents

Note: These instructions are based on using the Chrome web browser.  Your experience may be different in other browsers. If you are using another browser and cannot export or print, it is recommended to switch to Chrome. 

Content
Selecting Documents 
Downloading Documents
Exporting Documents
Printing Documents
Extracting Documents (use only if the standard Export process does not work for you)

Selecting Documents 

  1. Search for your document(s). If you are printing or exporting a single document, skip steps 2 & 3.

    Select documents view screen shot
  2. Once you have your list of documents, hover over the first document that you wish to export or print. 
    On the left side of the list, a check box appears. 

  3. Check the box next to all of the documents you wish to export or print.
    Note: ClickButton with minus signtwice to uncheck all boxes.

 

Downloading Documents -- NOT RECOMMENDED

download documents icon

  • Although there is an option to download the documents, it is NOT recommended. Using the Download option will download each page of the document individually, and documents that are in the file type of ‘g42’ will need special handling to open. Exporting to PDF is the recommended method as it is simpler and more consistent. 

 

Exporting to a PDF File

  1.  Click the Export icon to export the documents you selected.
    export document icon

Note: This will save the documents as PDF files to an export.zip folder.

Note: If the export.zip folder does not appear at the bottom of your browser, check the address bar to see if an icon with a red x appears. Click on icon and select “Always allow…”  Click Done.  Repeat step one. 
 

  1. Click the export.zip download at the bottom of the browser window. 
    Export Zip File

  2. The File/Windows Explorer box opens.
    Windows Explorer Box

  3. The documents display as .pdf files.

  4. Double-click the appropriate document name to open.

  5. View, print, or save the documents as desired. 

 

Printing a Document

  1. Click the Print icon, to print the document(s) selected.
    print documents icon

  2. The Printing Preferences window appears

    printing preferences box
  3. Check the box labeled Convert to PDF.  

  4. Click OK

  5. The Print page opens.  
    Note: This screen may take some time to load depending on the number of pages in the document (30-40 seconds is average).

  6. Select your appropriate Destination printer.   
    Notes: To print a specific page from the document, choose Custom on the Pages dropdown and enter the page number or page range to print. 
    If the print preview looks too large or parts of the image are being cut off, click the More settings dropdown, and choose Fit to page on the Scale dropdown. 

    Print Page
  7. Click Print.

  8. Documents will be sent to the printer selected. 

 

Extracting to a PDF File

For use if the Export process above does not meet your needs.

  1. Click the Export icon to export the documents you selected. 
    export documents icon

Note: This will save the documents as PDF files to an export.zip folder.
Note: If the export.zip folder does not appear at the bottom of your browser, check the address bar to see if an icon with a red x appears. Click on icon and select “Always allow…” Click Done.  Repeat step one.  
 

  1. Navigate to your Downloads library to view your documents in the export.zip folder. 

    Download Library

Note: If you export multiple times you may need to sort your downloads by date in order to find the correct export.zip folder.
 

  1. Right-click on the export.zip folder.

  1. Select Extract All… to unzip the documents. 
    Right Click Menu

  2. Select the Destination folder to place the documents.

  3. Click Extract.
    Printer Selection

  4. Open the folder to which the documents were exported.

  5. View, print, or save the documents as desired. 

Last Updated: 
Wednesday, November 20, 2019