Overview
Certain U.S. Federal Government agencies may include Risk Mitigation (Research Security) requirements in sponsored project agreements/amendments that require Research Security Information Oversight to review and take action prior to U-M Office of Research and Sponsored Projects (ORSP) acceptance of these agreements/amendments.
eResearch Proposal Management (eRPM) is used to communicate and track requests, responses, reviews, records, and documents related to sponsor-initiated Risk Mitigation (Research Security) requirements and concerns.
Upon ORSP request, the Research Security team will receive an email notification from eRPM to alert them that a Risk Mitigation review is pending.
This guide provides information for the Research Security role Home workspace (i.e., dashboard) in eRPM and instructions for completing a Risk Mitigation Research Security Review.
Navigation
Role: Research Security > Home workspace
Home Workspace Field Description
This section provides a description of the tabs and fields on the Research Security Home workspace.
| Letter | Tab/Field | Description |
|---|---|---|
| A | Roles | Your available roles are displayed here. Make sure the appropriate role is selected (Research Security). |
| B | Review Requested | Tab lists PAFs and Awards awaiting Research Security Reviewer action. |
| C | Completed Reviews | Tab lists PAFs and Awards that have had a Research Security Review completed. |
| D | Reports | Tab provides specialized search lists for Federal Foreign Reporting, Risk Mitigation Approaching Review Date by PAF and by AWD. |
| E | Filter by | Select an option from the Filter by drop-down list, enter text to search for, and click Search to limit the list of records that displays. |
| F | Lister | List of records. Click a column heading to sort by ID, Name, Date Modified, State, Principal Investigator (PI), Department, Project Representative (PR), and Direct Sponsor. Click the applicable project Name link to open the PAF or Award workspace. Note that PAFs where Review Requested are listed under the Awards list. |
Step-by-Step Process
Review the information for Research Security Concerns
Click the link from the eRPM email notification to open the PAF/Award workspace.
OR
- Click the applicable Award/PAF Name from your Home workspace (see 'F’ above) to open the PAF/AWD workspace.
- Click the Activity Log/Activity History tab.
- Read the comments/documents posted with the Risk Mitigation (Research Security) Review Requested activity.
Note Click through the other tabs on the PAF/AWD workspace (e.g., Main, Attachments, Terms, AWD Docs, etc.) to review additional information, as needed.
Complete Risk Mitigation (Research Security) Review
- Click the Complete Risk Mitigation (Research Security) Review activity.
Notes- This activity is available on PAFs and Awards in any State where Risk Mitigation review or approval is pending.
- On Awards, the Compliance Status meter will indicate pending (red stop) for "Research Mitigation Approval".
- Select the radio button to indicate whether Risk Mitigation (Research Security) Terms apply or not.
- If applicable, select the radio button to indicate the determination of the Risk Mitigation Review of this PAF/AWD.
Notes- If you select Mitigation plan implemented, then answer the additional questions that will display.
- If you do not want to indicate at this time, click Cancel.
- Enter Ongoing notes / review comments addressing any concerns.
- Click OK.
Notes- The activity is recorded on the Activity History (or Activity Log) tab of the PAF (or Award) workspace.
- An email notification will be sent to the ORSP Project Representative, informing them that the Research Security review is complete and whether special terms and conditions apply.
Risk Mitigation Event Log
Use this activity to log an event related to the risk mitigation of a PAF/AWD. It can be used for monitoring projects to track and update training completion, update annual review dates, etc.
- From the PAF/AWD workspace, click the Risk Mitigation Event Log activity.
- Click the applicable type of event to be logged radio button.
- Enter the Created Date for the event.
- Enter a Description for other details.
- Enter any Ongoing notes.
Note Documents can be uploaded via Project Notes on PAF, even after an AWD record has been created. - Click OK.
The activity will be recorded in the Recent Activity/Activity History list on the PAF/AWD workspace and can only be viewed by the Central Office.