eRAM: Close Clinical Record (CLN)

Overview

This document details the process used by ATR/EMR Staff with an ATR Veterinary role or EMR Training Core role to resolve a Clinical Electronic Medical Record (EMR) in eRAM. A Clinical record can be closed when a USDA species with an assigned Clinical # is no longer in ULAM’s care (e.g., adoption, euthanasia, etc.).

Step-by-Step Process

1. From My Home, select ATR/EMR Staff or EMR Training Core under My Roles.
   
2. Click the Open CLNs or All CLNs tab.
3. Enter the Clinical # and click Search.
4. Click the CLN # to open the Clinical workspace.
5. Click the Close CLN activity.
   
6. Review the Resolved Type Definitions.
   
7. Select a Resolved Type from the drop-down list.
8. If applicable, enter Resolved Notes.
9. If applicable, enter Activity Comments.
10. Click OK.

Notes

• The State of the Clinical record changes from Open to Closed and any comments are recorded on the Activity History tab of the Clinical workspace.
• Once resolved, the record is completed; however comments can be posted and documents can be added, if needed.
• Use the Reopen CLN activity to correct any errors, if needed.