Sponsor a Person to get a Temporary Uniqname

This document details the steps for using the Sponsor System to get temporary uniqname and UMICH password for a person who needs access to U-M Computing services. This type of sponsorship is intended for Short-Term Guests (for example, conference/program participants).

Contents

• Sponsor a Person to get a Temporary Uniqname
• Requesting Additional Services
• Upload a List of People to Create Multiple Temporary Uniqnames
• Extend or Edit a Sponsorship
• Reset a Password
• Create a Report of Sponsorships

Sponsor a Person to get a Temporary Uniqname

1. Log in to the Sponsor System using your uniqname, UMICH password, and two-factor authentication.

Note: You must be on a U-M network to log in. If you need to connect from off-campus or via wireless, you can do so by using the U-M Virtual Private Network (VPN).

2. Click Create at the top of the page to display the Sponsor People page.
3. Enter the name of the sponsoring department in the Department field.
4. Select Short-Term Guests from the Reason drop-down list under the Temporary Uniqname subheading.
5. Enter the uniqname of the U-M employee who requested the sponsorship.
6. Enter an applicable date in the Expiry Date field.

Note: The sponsorship will expire on the expiry date. The sponsored person's uniqname and password will stop working, and he or she will lose all access to U-M computing services.

7. Check the box(es) next to the person(s) you want to receive email confirmation and password setup instructions for the sponsorship.

Important! If you do not select an email to be sent to the sponsored person, you need to communicate the password with the sponsored person. See Communicating Passwords Securely to Sponsored People for more information.

8. Check the box(es) next to the person(s) you want to receive email notice before the sponsorship expires at 45 and/or 14 days prior to the expiry date.

Note: The checkboxes for these email notices do not display if the sponsorship time frame is less than 45 or 14 days.

9. Enter appropriate information as needed in the Notes box.
10. Click Next.
11. Complete the required personal information fields.
12. Click Next.
13. Review the person’s information that displays.
14. To add or update information, click Edit  at the top right of the section you need to edit.
15. Add or update information in the applicable field(s).
16. Click Done at the bottom of a section when you have completed editing the section.
17. Click Create Sponsorship.
18. Take note of the uniqname and UMID for your records. You may need them for requesting computing services or filling out employment or other paperwork.
19. Click Show Password.
20. Take note of the password that you will communicate to the sponsored person. See Communicating Passwords Securely to Sponsored People for more information.

Requesting Additional Services

Sponsored affiliates automatically receive some services, and others can be requested. The services received depend on the Sponsorship Business Reason selected when the sponsorship is set up. See this public ITS Knowledge Base article for details: Services Received for Sponsored Uniqnames.

• Departments can request access to My LINC. If sponsored people need access to take training courses in My LINC, departments can submit a request to the ITS Service Center.
• Departments can request printing. If sponsored people need a printing allocation, departments can request this on the Print Account Provisioning page.
• Sponsored affiliates can request access to Adobe Creative Cloud. Use this online form: University of Michigan Adobe Access Requests.

Upload a List of People to Create Multiple Temporary Uniqnames

If you need to sponsor a group of people for the same reason, such as a number of people attending a conference, you can import the data about these people from a file.

Important! The file import method can only be used for sponsorships that result in temporary uniqnames. This includes conference/program participants and other short-term guests.

For instructions, see Upload a List of People to Create Multiple Temporary Uniqnames.

Extend or Edit a Sponsorship

To extend a sponsorship, change its Expiry date.

1. Log in to the Sponsor System. You will see a View and Modify Sponsorships screen. From this screen, you can update the expiry date of one or more sponsorships and edit individual sponsorship entries.
2. To change the sponsorship expiry date, select the checkbox of one or more sponsorships.
3. Enter the new expiry date In the date field below the list.
4. Click Update Selected.
5. To view or change a person’s information, click the uniqname of the sponsored person.
6. Click Edit  at the top right of the section you need to edit.
7. Add or update information in the applicable field(s).
8. Click Done at the bottom of a section when you have completed editing the section.
9. To view or change the Expiry Notification settings for a sponsorship, click Edit under the Expiry Notification heading.
10. Click the checkbox(es) of the notification options you want to change.
11. Click Save.

Reset a Password

If a sponsored person with a Temporary Uniqname lost or forgot their password, you can reset it and communicate the new password to them.

1. Log in to the Sponsor System. You will see a View and Modify Sponsorships screen.
2. Click the uniqname of the sponsored person.
3. Click Reset password.
4. Take note of the password that you will communicate to the sponsored person. See Communicating Passwords Securely to Sponsored People for more information.

Create a Report of Sponsorships

When you log into the Sponsor System, it defaults to show the list of existing sponsorships of the department(s) for which you are a Sponsorship Administrator.

1. You can sort the information by clicking the arrows next to any of the column headings. This is a convenient way to sort sponsorships by department, for example, if you are an administrator for multiple departments. You can increase the number of rows per page if it makes viewing the information more convenient.
2. To create a more specific list, click Advanced Search for All Sponsorships above the list.This feature allows you to specify Department Group, Sponsorship Reason, and a range for sponsorship start date and/or end date.
3. After specifying one or more criteria, click Search.
4. When the sponsorship information is sorted in a way that fits your purposes, click Export List to export the sponsorship information to an Excel spreadsheet.