Overview
- U-M Zoom accounts are available to all active faculty, staff, students, and Type-1 sponsored affiliates on the Ann Arbor, Dearborn, and Flint campuses and Michigan Medicine.
- You will lose access immediately after your active affiliation at the university changes (i.e., after graduation, after the last day of employment, etc.), and you will not receive a notification before your access ends.
- This means alumni, retirees, and individuals who are no longer affiliated with the university do not have access to U-M Zoom.
- This document explains what steps to take before you leave the university and lose access to your U-M Zoom account.
Note: U-M Zoom accounts remain intact for emeriti faculty who retain all standard computing services. For details, refer to SPG 201.80 | Emeritus/Emerita Titles.
Before You Leave U-M
Before your affiliation with U-M changes:
- Download any of your Zoom cloud recordings from your U-M account that you want to keep.
- Change the host of any future or recurring Zoom meetings that are still needed for university business to another individual remaining at the university.
- You may sign up for a free basic Zoom account with a non-UMICH email address to continue using Zoom.
Note: You will lose access to any future scheduled Zoom meetings under your U-M account when you change affiliation. You will need to reschedule them in a personal Zoom account.
Once you leave the university, your U-M Zoom account is permanently deleted.
Uncooperative Departures
An uncooperative departure is when the affected U-M person cannot be relied on to assist with their departure.
If the departure involves an uncooperative employee, the best practice is to involve ITS User Advocate as soon as possible by emailing [email protected].
With User Advocate involvement, Zoom Administrators can assist in:
- Preserving the contents of a Zoom account.
- Suspending the Zoom account’s access sooner than the automated process.
- Downloading university data from the person’s Zoom account if time-critical.