Getting Started with Google Meet

Important: Google Chat is a G Suite for Education core service. It is free, covered under U-M’s agreement with Google, and can be used for certain kinds of sensitive dataU-M Google and Google Meet are not HIPAA-compliant. If you are affiliated with Michigan Medicine, refer to the U-M HITS site for approved communications software.

Create a Google Meet Session in Meet 

If you need a quick answer from a team member, you can start an instant meeting in a web browser. If someone sends you a meeting link URL, click the link to join the call.

Note: You can send the meeting link to people outside U-M, but the host must either invite them to the meeting, turn on Quick Access in host controls, or accept their request to join.

  1. Log in to Meet with your uniqname@umich.edu email address and the U-M Weblogin page.
  2. Click Join or start a meeting. If desired, enter a nickname for your meeting in the box. Otherwise, leave blank and click Continue.
  3. Click Join now to enter the Meet session.
  4. To add participants to a meeting, choose an option from the pop-up when entering the session:

Screenshot of the Add others pop-up when entering a Google Meet session

  • Click Copy joining info and paste the meeting details into an email or another app.
  • Click Add people and choose an option:

Important: There is a limit of 10 participants you can invite via meet.google.com. This can be bypassed by using a Google Calendar event to invite users to the Meet session. See "Schedule a Google Meet Session in Calendar" below for more information.

  • Under the Invite tab, enter an email address or select from the list of suggestions. When done, click Send email.
    Screenshot of Google Meet, Add people pop-up, Invite tab
     

Note: A pre-defined email from Google is then sent to the invitees with instructions to join the video meeting.

  • Under the Call tab, enter a valid phone number and click the green circle phone icon to call the number.
    Screenshot of Google Meet website, Add people pop-up, Call tab to add phone numbers

Schedule a Google Meet Session in Calendar 

Create a new event with a Google Meet session

When you create an event, you can click Add video conferencing to add a Meet session. 

Note: Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, the host must accept their request or turn on Quick Access in the host controls.

  1. Go to Google Calendar and create an event.
  2. Under the Guests tab, click Add guests and enter the email addresses.
  3. Under the Event Details tab, click Add video conferencing and select Google Meet.

Screenshot of Google Calendar option, Add video conferencing, with drop-down of options. Red box around Google Meet

  1. Click Save.
  2. Click Send to send the invites.

Guests will receive an email with the event information and a link to the video meeting.

Copy an existing Google Meet session from one event to another

You can use the same Meet session details to schedule Calendar events.

  1. In Google Calendar, open an event that has a Meet session scheduled.
  2. Click the drop-down arrow next to Join with Google Meet.
  3. Hover over Meeting ID and click the gray pencil icon (Edit) that appears. Paste or type Google Meet URL or meeting code of the existing session you want to add to this event.​

Screenshot of Google Meet session details in Google Calendar, red square around Meeting ID information

Note: You can only paste a Google Meet URL or meeting code (not a classic Hangouts video call link) from another Google Calendar event.

  1. Click Save.

Create, Join, and View a Meet Session in Gmail Gmail icon

Google allows you to create, join, or view Google Meet sessions right from within your Gmail.

To create a Google Meet session:

  1. Under Meet in the sidebar of your Gmail account, click New meeting.

Screenshot of the Meet section in the sidebar of your Gmail account, with red box around New meeting

  1.  This will open a new window with the option to copy the meeting link, Send invite to participants, or Join now to join the meeting.

Text: "Share your new meeting" and message about what to do with the meeting link. Buttons: Send invite, Join now

To join a Google Meet session:

  1. Under Meet in the sidebar of your Gmail account, click My meetings.

Screenshot of the Meet section in the sidebar of your Gmail account, with red box around My meetings

  1. In the next section, you will see a list of your upcoming Google Meet sessions scheduled in your Google Calendar. Select the meeting you'd like to join and click either Join (when hovering) or Join now (in the top right corner of the meeting information). Alternatively, click Join a meeting, enter the meeting nickname or code provided by the host in the text field, and click Join.

Title: Meet, buttons: New meeting, Join a meeting, text: MY MEETINGS, and a list of your meetings.

In a pop-up: Title: Join a meeting, text field, and Join button.

Last Updated: 
Wednesday, October 21, 2020