Shortcodes are used for making purchases at U-M, including purchasing animals, equipment and/or other necessities related to eRAM protocols. The eRAM system facilitates the use of Shortcodes by providing functionality to request the use of Shortcodes from other individuals, and the transfer of Shortcodes between protocols.
Within eRAM, Shortcodes can be maintained by a Principal Investigator (PI), or a Shortcode Manager who has been designated by a PI.
View Details of Shortcodes
Manage Shortcodes tab, Shortcode Details list
Use the Manage Shortcodes tab on the PI & Lab Personnel Home Workspace to view the details of Shortcodes available for your use. A Shortcode must be listed on this page in order to be available when purchasing animals or selecting as a Per Diem Shortcode.
| Letter | Field | Description |
|---|---|---|
| A | Shortcode Details | List of the shortcodes you own or manage. |
| B | Update Details | Click "Update Details" link to view and update information about the shortcode. See the Manage Shortcode Details section of this document for more information. |
| C | Shortcodes | The shortcode number. |
| D | Owning PI Last Name/First Name | The last name and first name of the Principal Investigator who owns the Shortcode. |
| E | Shortcode Manager First Name/Last Name | The first name and last name of the designated Shortcode Manager. |
Manage Shortcodes tab, Available Shortcodes from Other PIs list
| Letter | Field | Description |
|---|---|---|
| A | Available Shortcodes from Other PIs | List of the shortcodes other PIs have loaned you for use in your own protocols. |
| B | Shortcodes | The shortcode number. |
| C | Owning PI Last Name/First Name | The last and first name of the Principal Investigator who owns the shortcode. |
| D | This PIs Protocol | The protocol for which the PI has authorization to use the shortcode. |
| E | Type | Types of goods/services the shortcode can be used to purchase. |
| F | Available for Use | Indicates if the shortcode is currently available to be used in the eRAM system. |
| G | Active in MPathways | Indicates whether or not the shortcode is currently active in the M-Pathways Financials & Physical Resources system. |
Update and Manage Shortcode Details
After clicking Update Details next to a listed shortcode, the Manage Shortcode Details page displays. From this page, you can claim/add and update both valid Shortcodes and Shortcode Managers. You can update the information on your Shortcodes at any time after adding them into eRAM, such as updating its status or service types, linking to your protocols, or adding a billing viewer.
For further instructions on claiming/adding a shortcode for use in eRAM or how to designate a Shortcode Manager, see the Manage Shortcodes job aid.
| Letter | Field | Description |
|---|---|---|
| A | Add | Click Add to enter another shortcode. |
| B | Update | Click Update to edit the details of an existing shortcode, including authorized protocols and Billing Viewers. |
| C | Shortcode | The shortcode number. |
| D | Active in MPathways? | Specifies whether or not the shortcode is currently active in the M-Pathways Financials & Physical Resources system. |
| E | Available for Use? | Specifies whether or not the shortcode is currently available to use in the eRAM system. |
| F | Type(s) | Lists what types of goods/services the shortcode can be used to purchase. |
| G | PGN SAPOC | Project Grant Number (PGN) Single Administrative Point of Contact (SAPOC) designated in M-Pathways. |
| H | Persons Authorized to Manage Shortcodes | Click Browse... to add a Shortcode Manager. |
| I | Last Name / First Name/Uniqname | The last name, first name and uniqname of the individual(s) authorized to manage shortcodes for the PI. |
| J | Delete | Click Click OK to save your updates. |
Delete to remove that person as a Shortcode Manager.Related Resources