Add and Remove MCommunity Group Members, Owners, and Moderators

You can update the membership of MCommunity groups that you own by adding and removing members. You can change who owns a group, and you can make a group moderated by adding moderators.

Contents

Additional Documentation

About Member Roles

Members can have one or more roles:

  • Member. Indicated by a checkmark under the person icon. This means the person is a member of the group. You must be a member of a group to receive email sent to it.
  • Owner. Indicated by a checkmark under the star icon. Group owners can edit, renew, and delete the group. If you own groups used for departmental or other university work, please add new owners if your role changes or you leave the university. Note that group owners must also be members in order to receive email sent to the group.
  • Moderator. Indicated by a checkmark under the badge icon. Moderators screen email for a group. If a group has one or more moderators, mail sent to the group goes to the moderators only. It is then up to the moderators to send mail on to the group members or not.
  • Important!Moderation interacts with the email delivery setting of who can send mail to the group:
    • Moderated + Anyone can send mail to group = All messages go through moderator.
    • Moderated + Only members can send mail to group = Messages from non-members go through moderator; messages from members go directly to group.

Tip:Group owners can download a copy of the member list as an Excel spreadsheet as an aid to group management.
          Screenshot of the member information displayed underneath the Members tab.

Tip:If you need to set your group so that only the group members can see the membership list, click the Settings tab to see that option.

View Group Membership

  1. Log in the MCommunity Directory and go to the group you want to view and update. You must be an owner of the group to make changes.
  2. Click the Members tab to see a list of all group members, including people with MCommunity profiles, people outside the university (listed by their full email address), and other MCommunity groups (listed as subgroups).

If your group has less than 300 members, member names and affiliations will be displayed. If it has 300 or more members, only uniqnames will be displayed.

Add Members, Owners, and Moderators

You can add members and owners to your group without changing the way the group works. Adding moderators makes the group moderated and changes the way email is delivered to the group members. See Moderated MCommunity Groups.

  1. In your group, under the Members tab, click the Add Members button.
  2. Enter owners, members, and moderators in the appropriate boxes.
  3. A group can be an owner and/or a member of a group. It is then listed as a subgroup on the My Groups page, with the appropriate icons checked to designate ownership or membership. If you add a group, be sure to enter the group's name (not its email address) exactly as it appears in its group profile. If, for example, the group name is made up of more than one word with spaces between them, enter the spaces; adding dots between words will not work.
    • Owners can be entered as uniqnames or groupnames.
    • Members can be entered as uniqnames, email addresses, or group names.
    • Moderators must be entered as email addresses.
  4. Important! Moderation interacts with the setting of who can send mail to the group:
    • Moderated + Anyone can send mail to group = All messages go through moderator.
    • Moderated + Only members can send mail to group = Messages from non-members go through moderator; messages from members go directly to group.
  5. You'll see confirmation that the membership of the group was updated.

Delete Members, Owners, and Moderators

  • To delete someone from a group, select them by clicking the checkbox next to their name. Then click the Remove Selected button.
  • To change someone's role(s) within a group, check or uncheck the checkboxes to the right of the person's name.
    Screenshot of the checkbox you click to delete someone from a group.

Search All Your Groups for a Person

Have you ever needed to remove someone from a whole lot of MCommunity groups at once when they changed roles or left the university? You can use the search box on your My Groups page to search all your groups for a particular person.

  1. In the search box on your My Groups page, type the uniqname of the person you want to search for in all the groups you own. This searches groups that you own directly, with your uniqname listed as an owner, as well as indirectly, as a member of an owning group.
    Screenshot of the new search box at the top of the My Groups page labeled 'Show groups I own containing.'
  2. You'll see a list of the groups you own that the person is in. You will have the option to select multiple groups and remove the person from all those groups at once.
  3. Select the groups you want the person removed from by checking the appropriate checkboxes, then click the Remove button.

When Groups Own Groups

One group (an owning group) can own another group (an owned group). When this happens, the members of the owning group have ownership privileges for the owned group, but they do not have member privileges for that group.

  • Ownership privileges. Members of an owning group can edit, renew, and delete the owned group. On the My Groups page for each member, ownership of a group is indicated by a blue star (to indicate that they own the group as a member of an owning group) instead of a yellow star (to indicate they own the group as an individual). Some functions, such as the option to delete the group, are available only from the owned group’s profile page.
    • Members of the owning group have ownership privileges for the owned group. That is, they can add members, renew it, and more. However, if another group is a member of the owning group, the members of that member group will not have these privileges.
    • Owners of the owning group have ownership privileges for the owning group, but not for the owned group. That is, they can add members and so on for the owning group, but not for the group that it owns.
  • Membership privileges.
    • Members of the owning group have membership privileges only for the owning group. While they have ownership privileges for the owned group, they do not have membership privileges for the owned group. For instance:
      • Members of an owning group cannot send mail to an owned group if it is set to receive mail from members only.
      • Members of an owning group will not receive mail sent to the owned group.
    • If members of the owning group would like membership privileges for the owned group, they would need to become members of the owned group.
    • Members of the owned group have membership privileges for the owned group and not the owning group. The owned group is owned by the owning group, and is not a member of the owning group. For instance:
      • Members of the owned group cannot see the members of the owning group if the owning group's membership visibility is restricted to members only.
      • They cannot send mail to the owning group if sending mail is restricted to members only.
  • Determining Group Relationships. On a group’s profile page, owning and member groups are listed under the Subgroup header. A star or a person icon will be checked to indicate whether the group listed as a subgroup is an owner or a member of the group.

Download the Member List

Group owners can download a copy of the member list of their group that can be opened in Excel or another spreadsheet program. The downloaded file contains email addresses, uniqnames, names, member type (person, external member, or subgroup), and whether the person is a member, owner, or moderator.

  1. You must be logged in and an owner of the group to download the member list.
  2. In the group's profile, click the Members tab.
  3. Click the Export Members List button.
  4. Depending on the web browser you use, the file may open in Excel, the file may be downloaded, or you may be asked to choose what to do with the file.
  5. If the file is downloaded but not opened, you can open it from Excel.
    1. In Excel, from the File menu, choose Open.
    2. From the Enable pop-up list, select All Files. Then select the downloaded file and open it.
Last Updated: 
Monday, February 26, 2018