U-M Google shared drives (formerly known as Team Drives), My Drive, and U-M Box are great for maintaining a shared document repository. However, there are important differences in how they each work. See below for tables that outline how the three compare. Tip: If you’re unsure of what account type(s) are best for you or your team, you can contact the ITS Service Center for guidance.
Google shared drives (formerly known as Team Drives) are a feature in Google's G Suite. They offer shared space in Google Drive where teams can create, store, search, collaborate on, and have access to all their team-owned files. The difference between a shared drive and My Drive is that all data (files, folders, spreadsheets, forms, and presentations) are owned by the team/group and not an individual.
Overview When you share from Google Drive, you can control whether people can edit, comment on, or view your file. The U-M Google team recommends using caution when you choose permissions for your files and folders in U-M Google Drive to ensure the privacy and security of university data. This is especially true when collaborating with people outside of U-M. It is your responsibility to appropriately share data with only those who should have access to it.
Google shared drives (formerly known as Team Drives) are a new feature in Google's G Suite. Unlike files in My Drive, files in shared drives are owned by the team/group rather than an individual. See below for a table that outlines the other differences between shared drives and My Drive.
Google shared drives (formerly known as Team Drives) are a feature in Google’s G Suite that offer shared space in Google Drive where teams can create, store, search, collaborate on, and have access to all their team-owned files. Below is a list of the best practices for using shared drives here at the University of Michigan.
What can be migrated to shared drives (Team Drives)? Important You must have at least the Contributor role in the destination shared drive (formerly known as Team Drive).
Overview MCommunity groups can collaborate in U-M Google. Access to items is managed in MCommunity instead of U-M Google. For privacy, the "Members list is viewable to" setting in MCommunity is synced to U-M Google. When using sensitive data, ensure that all group members are in compliance.
Overview While both U-M Box and U-M Google Drive are great for maintaining a shared document repository, ownership and permissions settings (including inheritance of these settings between top-level folders and their sub-folders) works very differently in each.