Using Student Explorer

Using Student Explorer

Student Explorer is a tool developed by Academic Innovation and maintained by the Information Technology Services Teaching & Learning group. Academic Advisors, Coaches, and Mentors use the tool to view a high level overview of Student activity, pulled from the Canvas Learning Management System. This information guides Academic Advisors, Coaches, and Mentors in interactions with their Students. In Student Explorer, Students can be sorted into cohorts by request.

Notes:

  • The grade information that Academic Advisors, Coaches, and Mentors can view is the same information a Student can see in their Canvas Student View. Students do not have access to Student Explorer.
  • Academic Advisors, Coaches, and Mentors will not see cohorts unless they belong to one.

Requesting a Cohort

To request a cohort, contact 4Help. In the message to 4Help, include student uniqnames and the desired cohort name. Please send the request as an Excel or Google Sheet with the student names listed with commas separating each name.

Requesting Student Explorer

To request Student Explorer, submit a ticket to the ITS Service Center.

Accessing Student Explorer

The main access point for Academic Advisors, Coaches, and Mentors is a link on the the Student Advising File System web page, which can be accessed via the Advisor Portal.

Notes:

  • Academic Advisors, Coaches, and Mentors that do not have access to the LSA Advisor Portal can access Student Explorer at the U-M Student Explorer site.
  • Academic Advisors, Coaches, and Mentors will be able to see the link but will not be able to access Student Explorer if they do not have an account set up. If Advisors do not use SAFS, student explorer can be accessed at the U-M Student Explorer site.

Dashboard

The Student Explorer Dashboard shows Academic Advisors, Coaches, and Mentors a snapshot of their Students, Student Cohorts, and Student Status. Each student is linked to a more in depth view of their status.

Note:Academic Advisors, Coaches, and Mentors who do not have cohorts established will not see this information. Cohorts can be requested via a ticket to the ITS Service Center.

Status Indicators

Student Explorer has a color coded system for Academic Advisors, Coaches, and Mentors to see action they may need to take at a glance. The system is based on Student grades as reported from Canvas.

Green

The green iconindicates students with:

  • A grade of 85% and above
  • A grade of 75% to 84% including:
    • A difference from course average not below 15 
    • A rank of 25th percentile or above for page views within the course. 

A Student with a green iconshould be encouraged to continue using the strategies to maintain a high grade. 

Yellow 

The yellow iconindicates students with:

  • A grade of 75% to 84% and a rank below 25th percentile for page views within the course.
  • A grade of 65% to 74% and a rank of 25th percentile or above for page views within the course. 
  • A grade of 55% to 64% including:
    • A difference from course average 10 points or less below class average

A Student with a yellow iconrequires some exploration into why their grade is in the mid range. 

Red

The red iconindicates students with:

  • A grade of 65% to 74% and a percentile rank of 0 - 24th percentile below the class average of page views within the course.
  • A grade of below 55% including:
    • A difference from course average of 11 points below class average
    • A percentile rank of 0 to 24th percentile

A Student with a red iconshould be engaged to discover what could be contributing to the lower grade percentage. 

Gray

A student with a gray icondoes not have grades available in the Canvas gradebook.

Detailed Student View

Academic Advisors, Coaches, and Mentors can click on an individual Student name to see a more detailed activity report. The students grade is compared with the class average in a bar graph, with the classes and status icon to the left. At the bottom, all the Academic Advisors, Coaches, and Mentors working with the student are listed.

Clicking on a Student’s class will open a breakdown of the Student’s progress specific to that class. Information displayed is broken down into three sections:

  1. Cumulative Score - Contains a graph that compares the students cumulative score to the class average.
  2. Weekly Activity - Contains a graph which shows the percentile ranking of the student’s page views in Canvas or CTools.
  3. Assignments - Contains a listing of all the assignments the student has completed that have been logged in Canvas by the Instructor.


 

Last Updated: 
Thursday, August 9, 2018