Review Box: Security Leadership in the Cloud to learn about the steps Box takes to ensure the security of our data. Check the Sensitive Data Guide to confirm that your files can be safely stored in Box.
You are responsible for the data you store and share. Sensitive regulated data—such as protected health information (PHI), export controlled research (ITAR, EAR) and Student Education Records (FERPA)—is subject to laws that require special care. Following these guidelines helps you store and share sensitive data safely and reduces the risk of fines and penalties.
Important: It is recommended that sensitive data be stored in a Shared Account folder.
Learn more: For specific instructions on the minimum requirements for using U-M Box securely with sensitive data, see Use Box Securely with Sensitive Data on the SafeComputing site.
Understand the different Access Levels for Collaborators .
|Co-Owner||Editor||Viewer Uploader||Previewer Uploader||Viewer||Previewer||Uploader|
|Edit Folder Name||✓||✓|
|Edit Folder Settings||✓|
|Send View-Only Links||✓||✓||✓||✓|
|View Item List in Folder||✓||✓||✓||✓||✓||✓||✓|
|Set Access Permissions||✓||✓|
|View Access Stats||✓||✓|
Folder Security Settings
Select Settings from the More Options drop-down list.
- Only folder owners and co-owners can send collaborator invites
This is the most important choice. Only individuals who own the content should be in full control of who is able to access it.
- Restrict collaboration to within University of Michigan
We do not have a recommendation on whether or not to collaborate externally. It is your responsibility to share data with only those who should have access to it.
- Hide Collaborators
If the identity of the collaborators is sensitive, choose this option. Otherwise, we do not recommend hiding collaborators as it is more secure to know exactly who has access to files and folders.
- Allow anyone who can access this folder from a shared link to join as a collaborator
This is not permitted with sensitive data.
Disable commenting for this folder
Sharing and collaboration is the goal of using Box, we do not recommend disabling the ability to comment on folders.
Note: All roles, except Uploader, have the ability to view comments.
Shared Link Access:
Only collaborators can access this folder via shared links
Leave the drop-down set to For both files and folders.