eRAM: Other Animal Event (OTR)

Overview

This document outlines the steps used by ATR/EMR Staff (animal Husbandry Technicians) and Veterinary staff (Technicians, Residents, Faculty) to schedule or record other animal activities in eRAM  (e.g., nail trim, request sample collection, receive and upload test results, surgical records, post op care, miscellaneous interactions).

• Schedule OTR
• Generate OTR
• Complete or Update OTR

Step-by-Step Process

Schedule OTR (Other Animal Event Record)

Use the Schedule OTR activity when you need to schedule a future animal interaction. 

The Schedule OTR activity is available in multiple places, including the Clinical, Animal Treatment Record (ATR) or Physical Exam (PE) record.
Note Only Veterinary staff can view and complete the Schedule OTR activity.

1. Click the Schedule OTR activity.
   
2. Enter or select the Schedule Date.
   
3. Enter or select the Assigned Vet Tech.
4. Enter or select the Assigned Vet Resident.
5. Select the Other Animal Event Type.
6. Enter a Note.
7. If applicable, enter Activity Comments.
8. Click OK.

The Other Animal Event Record workspace will display.

An AEV # is created and displayed on the Other Animal Event Records tab of the applicable workspace (e.g., Clinical, Physical Exam, or Animal Treatment Record).

The OTR AEV will appear in the All ATRs/AEVs tab on your Home workspace as “Open”.

Generate OTR (Other Animal Event Record)

Use the Generate OTR activity when creating a new other animal event.

The Generate OTR button is available in multiple places, including the Intake Form and Clinical, as well as from the Animal Treatment Record (ATR) or Physical Exam (PE) record.

1. Click the Generate OTR button.
   
2. Verify or update the Performed Date.
   
3. Verify or update Performed By.
4. Select the Other Animal Event Type category.
5. Enter a Note.
6. If applicable, enter other Notes.
7. Click Finish.

Data entered and saved will appear on the Clinical workspace, Other Animal Event Records tab, and the OTR AEV will appear in the All ATRs/AEVs tab on your Home workspace as “Closed”.

An AEV # is created and the Other Animal Event Record workspace will display. From there, you can:

• Click the activity to Post General Comment.
• Click the activity to Maintain Documents.
• Click the activity to Complete or Update the OTR (complete closes the Other record).
• Click the Clinical link to go to the Clinical workspace.
• Click the Created from AEV link to go to the Animal Event workspace associated with that AEV #.

Note Activities and buttons that display depend on your role and the State of the OTR.

Complete or Update OTR

Use the Complete or Update OTR activity, as needed or if needed, to update or close an existing Other Animal Event Record.

1. From the Other Animal Event Record workspace, click the Complete or Update OTR activity.
   
2. If this OTR was scheduled for completion at a later date, do not check the box, and the OTR will stay "Open". If the other event is complete, then check the box and the OTR will become "Closed".
   
3. If applicable, enter Note(s).
   
4. If applicable, click Add to upload related documents.
5. Click Choose File.
   
6. Select the Document Type.
7. If applicable, enter the Date Completed.
   Note Provide the date the test was completed (not the date uploaded to EMR).
8. Click OK.
9. Click OK to complete/update the OTR.

The OTR AEV will now appear in the All ATRs/AEVs tab on your Home workspace.