eRAM: V2 Administrative Information (Add PI)


The Principal Investigator (PI) is the person responsible for the protocol application. The PI’s name and contact information must be entered before the application can be created and saved. Only one PI is allowed per application.

All questions must be answered and fields filled out in order to submit the application.

Step-by-Step Process

  1. Click Add.
    Note A Close Without Saving button is only available until the Principal Investigator (PI) is entered and the record is saved.

  1. Enter the individual’s Last Name or Uniqname, or any part of either.
    Tip Use percent sign (%) as a wildcard character to specify parts of words. For example, searching for %kim% returns Hakim, Kim and Kimball.
  2. Click Find.
  3. If the individual is listed in the search results, click the correct name and go to step 6.
  4. If the individual is not listed, click the expand arrow  next to User Not Found? for further instructions. New users can only be created by Protocol Creators.
  5. Click ... (browse) in the Department field.
  6. Enter all or part of the department name in the Filter by field.
    Note You can serach for the department by name or ID from the Filter by drop-down menu.
  7. Click OK.
  8. Select the correct Department
  9. Click OK.
  10. (optional) Enter an Alternate Direct Phone Number, to provide a direct telephone number for the PI, if different from their U of M Phone Number.

  1. (optional) Enter a contact email address in the eRAM System Override Email field.
    Note This is the email address that you want eRAM system generated notifications to go to instead of the eRAM System Email address.
  2. Check the applicable boxes under Roles (Animal Handler, Animal Health Contact, and/or PI-Managed Care).
  • An Animal Health Contact and an Animal Handler must be specified on the application. However, it is not required for the PI to fulfill those roles.
  • PI-Managed Care: Any person on your protocol that performs and is responsible for direct animal care on a regular basis. Can only be assigned by the PI and must be approved by IACUC. Tasks include:
    • Identifying clinical and behavioral signs of illness in animals and reporting accordingly.
    • Transferring animals to clean cages.
    • Cleaning equipment located inside animal rooms.
    • Sweeping/mopping and sanitation of animal rooms.
    • Trash removal.
    • Changing paper liners in animal cages.
    • Prepping and organizing supplies in response to rodent health management procedures.
    • Stocking supplies in animal rooms and taking inventory of items needed.
    • Other administrative tasks related to animal care such as scheduling of student help for husbandry care, emergency coverage, weekend care, etc.
    • Documenting animal care activities.
  1. Click OK.
  • The PI’s contact information or roles can be edited by clicking Update.
  • If the PI needs to be changed to a different individual, click (delete) to remove the current PI, then repeat steps 1-14.
  1. Verify the Protocol Title, or edit it, if needed.

  1. Click Yes to indicate assurance that all personnel on this protocol will be trained to conduct the listed specialized procedures before they are permitted to work independently.
    Note  If No is selected, you must enter the rationale for responding “No” in the field that displays below.
  2. Click Save.
    Note Once the PI information is saved, the application is given an ID number. This is the number the application will have at every stage moving forward.
  3. Click Continue.

Last Updated: 
Wednesday, December 14, 2022