Schedule a Meeting in U-M Zoom Rooms

Install Zoom for G-Suite Add-On

With the Zoom for GSuite add-on, you can use Zoom to easily schedule, join, manage, and customize meetings from Google Mail and Google Calendar.

​Important: Third-party apps may display advertisements, require additional terms of service agreements, have a separate privacy policy, or retain your information. For those reasons, add-ons/apps within the G Suite Marketplace are currently disabled for the University of Michigan domain, with a few exceptions such as this one.

Install the Zoom for GSuite Add-on

​Important: If you currently use the Zoom Scheduler Google Chrome extension, we recommend that you uninstall the extension from your web browser and use the Zoom for GSuite add-on. The add-on provides the same user experience across all web browsers and the Google Calendar mobile application. For more information on how to uninstall a Chrome extension, visit Google’s Help Center.

To install the Zoom for GSuite add-on:

  1. Go to the G Suite Marketplace and find the “Zoom for GSuite” add-on: https://gsuite.google.com/marketplace/app/zoom_for_gsuite/364750910244
  2. Click Install.
  3. Zoom will ask for permission to access your U-M Google account. Click Continue and then Allow.
  4. After installation, navigate to your Google Calendar and open the Zoom for GSuite add-on from the right sidebar. You will receive a pop-up stating “Zoom for GSuite was installed”. Click Got it to minimize.
  5. Once you have opened the add-on, you will be asked to sign in to your U-M Zoom account. Click Sign in. This will open a new window.

If you are currently logged into your U-M Zoom account:

  1. Google Calendar will ask for permission to access your U-M Zoom account. Click Authorize

If you are not currently logged into your U-M Zoom account:

  1. On the Zoom sign-in page, click Sign in with SSO.
  2. Next, in the text box, enter our “company domain”: umich.
  3. Click Continue.

You should now be able to use the add-on. You may notice the add-on has been added to your Google Calendar and Google Mail right sidebars.

Note: It may take a few minutes for the Zoom for GSuite icon to populate in the right sidebar of your Google Calendar.

Add a U-M Zoom Rooms conference room to a calendar meeting

  1. In Google Calendar, click Create Event, enter all pertinent meeting information (title, times, etc.)
  2. Under More Options, click Add video conferencing, and select Zoom Meeting.
  3. Click the Rooms tab and select the Zoom Rooms enabled conference room. (Invite individual participants under the Guest tab.)
  4. When the room and all guests have been added, click Save.

Start a scheduled Zoom Rooms meeting

  1. Tap the Meeting List icon on the controller menu bar.
  2. Tap your meeting.
  3. Tap Start.

 

Find out more about Zoom Rooms at U-M.

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Last Updated: 
Thursday, July 29, 2021