Just as Information and Technology Services' (ITS) e-mail service allows you to access your e-mail from different computers at different locations, the Andrew File System (AFS) lets you access your documents and files from different computers at different locations. AFS is a central file storage, sharing and retrieval system that you can access from Mac, Windows and Unix computers.
Your personal AFS storage space is your "home directory." Students affiliated with the College of Engineering are automatically provisioned with AFS home directories. Students listed by department as "Active in Program" and all faculty and regular staff on the Ann Arbor campus are eligible to receive an AFS home directory as part of their standard computing services. Other students may choose to use the AFS Self-Provisioning Tool to receive a 10GB AFS home directory or to verify its existence. You receive a quota of storage space in your AFS home directory, along with the following standard set of folders:
Any AFS user can see that you have a Public folder inside your AFS home directory and can read the documents inside it. No one other than you, however, can make changes to, add or delete these documents.
Any U-M AFS user can see that you have a Shared folder inside your AFS home directory. No one other than you can make changes to, add or delete these documents.
Any AFS user can see that you have a Private folder inside your AFS home directory. If they open that folder from a Mac or a PC, they will see the names of folders, but will not be able to view the contents. No one other than you can make changes to, add or delete documents
Network Trash Folder
This folder is for Mac system use only.
If you use Pine for e-mail or trn for Usenet news, other folders (for example, mail and news) may be created for you when you use those programs. These folders are updated continuously by their respective programs, and you should not alter their contents.
What You Can Do With AFS
Note AFS is essentially a file storage medium; it gives you a central, convenient place to store files and documents. Here's what you can do with your AFS space:
You can publish your own home page on the web by using the Public folder inside your home directory. Create a folder called html inside your Public folder, and put your web page inside. For more detail, see the Publishing Your Web Site Using Your Home Directory section of Using MFile To Access Your AFS Home Directory Over the Web .
File storage and access from multiple locations
You can access files in your AFS home directory from any computer with an Internet connection and the appropriate software installed (see Connecting to AFS for several connection methods.) This means you don't need to carry flash drives or other storage media around with you.
AFS will regularly back up your files for you, you do not have to worry about flash drives or additional storage hardware. (See Backups of Your Files in AFS for details.)
You can put files in your AFS home directory, or in other directories on AFS, to them share with others. This is a good alternative to sending e-mail attachments, particularly when several people need access to the same file. AFS can serve as a shared workspace for a group of people.
Note Depending on how you connect to AFS, you may see a number of files with names that begin with a period or dot. You can just ignore these files. They are created by the system and are required for use of some ITS computing services.
From the Web
The easiest way to get to your AFS home directory is to use MFile on the web by navigating to this url: http://mfile.umich.edu/
See Using MFile to Access Your AFS Home Directory Over the Web for instructions.
Tip ITS recommends that you install Fugu for Mac OS X (available free from http://rsug.itd.umich.edu/software/fugu/). Fugu is an SFTP (Secure File Transfer Protocol) program that allows you to copy files to and from your home directory.
Fugu has built-in a built in Help menu. From the Help menu, select Fugu README. To connect to your AFS home directory with Fugu, use sftp.itd.umich.edu as the hostname and your uniqname as the username.
You can arrange to have a group AFS directory—to use as a shared work space, as a means of publishing on the Web, or for some other purpose—for your department, unit or student organization. Also, faculty members can have an AFS group directory for a class that they teach.
To obtain a group AFS directory for anything other than a class (department, unit, or student organization), log in to Web Application Signup and click Sign Up next to AFS Group Directory.
Like most file systems, AFS is organized into directories. At the AFS root level directory, you can connect to implementations of AFS worldwide. The first layer of directories in the AFS file space contains what are called cells. A cell is an administrative domain and is generally controlled by a company, university, department, or other large group of users. ITS manages the umich.edu cell for the use of the U-M community. There are other cells on campus. For example, the College of Engineering manages the engin.umich.edu cell.
Within the umich.edu cell there are five directories: class, group, system, um, and user.
Within the user directory, there are 26 folders, one for each letter of the alphabet. Within each of those folders are 26 folders, again one for each letter of the alphabet. Individual user home directories are inside, filed by the first two letters of the person's uniqname. For example, to find the home directory of someone whose uniqname is bjensen, you would go to the user directory, then open the b directory, then the j directory.
People generally talk about locations in AFS in terms of "pathnames". A pathname is basically the path one takes (or the path your computer takes) to get to the directory or folder you want. For example, the pathname to bjensen's home directory would be /AFS/umich.edu/user/b/j/bjensen.
Backups of Your Files in AFS
All the files on AFS are backed up regularly for your security and convenience.
Daily backups are kept for 14 days.
Weekly backups are kept for eight weeks.
Should you accidentally delete, change, or otherwise destroy files in your AFS home directory, you can get copies of your space restored from the backups. You can access the most recent daily backup yourself; AFS staff members can restore the older backups for you. For details, see AFS File Backup and Restore.
Controlling Access to Your Files
There are some folders with pre-set permissions inside your home directory. Your Private folder, for example, is set so that no one but you can see and make changes to documents and files inside it. You also have a Shared folder and a Public folder. Note that others cannot see files placed directly in your home directory, so it's best to use the folders provided for you if you want to share files. You may find the preset folders meet your needs. You can also set these permissions yourself.
From the Web
Tip You can use MFile on the web to set and change permissions on your AFS folders. See the Setting Folder Permissions section of Using MFile To Access Your AFS Home Directory Over the Web.
Tip You can control whether other people can see the files and documents in the folders inside your AFS home directory, whether they can make changes to them, and more through the use of Access Control Lists (ACLs). An ACL is a list of uniqnames and/or protection groups to which access rights have been assigned. (A protection group -- or pts group -- is similar to an e-mail group except that it is a list of uniqnames rather than a list of e-mail addresses; it is used to assign permissions to a group of people.) ACLs are set for folders.
For example, you might create a folder in your AFS home directory that you want to use for a group project. You could then set ACLs for that folder to allow only your group members to see what is inside it and make changes. For how to set and change ACLs, see Using Access Control Lists (ACLs) With AFS Directories and Folders.
If you find yourself needing to set ACLs on a folder to more than three or four people, consider using a pts group. This can be especially helpful if members of the group to which you want to grant access changes over time. See Creating and Using Protection (pts) Groups for AFS for information on creation and management of pts groups.
Appendix: File Sharing Tips
Note When you share files with others, it helps to keep in mind what platform (that is, Mac or Windows) and what software they use. You may need to save files differently in order to share them with others.
Windows and Mac
Tip Windows and Mac computers save files in different formats. If, for example, you use Windows and the person you want to share a file with uses a Mac, you may need to save your document in a format readable by Mac computers -- or vice versa -- before copying it to your AFS space. Microsoft Word, for example, offers a variety of formats in the Save and Save As dialog boxes. Select the appropriate one from the Save File Type drop-down list.
Tip Older versions of software generally cannot open documents created by newer versions of that software. If you use a newer version of Microsoft Word, for example, and the person with whom you want to share a file uses an older version, you should save your document in the version of Word that person uses (select it in the Save As dialog box) before copying it to AFS.
Note If you share files with Windows users, you may want to use DOS-type filenames even if you work on a Mac. The extension part of the file name—a dot followed by an abbreviation—indicates the type of file you are sharing. Here are just a few samples of filename extensions:
|Extension||Type of Document|
|.doc||Microsoft Word documents|
|.xlt or .xls||Microsoft Excel documents|
.ppt or .pps
|Microsoft PowerPoint presentations|
|Portable Document Format|
|.htm or .html||HTML files|
|.jpg||JPEG graphic files|
|.gif||GIF graphic files|
|.rtf||Rich Text Format|
|.exe||an executable file for Windows|
|.sea||Self Extracting Archive|