Regulatory Management: Preparing a Study Application for Submission

Overview

Before you can submit a study application in eResearch Regulatory Management (eRRM), all required fields on the application must be complete, all Study Team members must accept their role, and the application must be moved to the Ready-to-Submit Inbox. Complete the following procedures to ensure that the application is ready for submission:

Navigation

Role: Study Team Member > Home Workspace > Study Workspace

Step-by-Step Process

Application Checklist

The Application Checklist allows study team members to view a list of complete and incomplete sections of the Study Application. To jump directly to a specific section, click the applicable link in the Application Checklist. After opening the Study Workspace, complete the following steps.

  1. Click the Application Checklist link in the Study Workspace.
    Note The Application Checklist Progress window opens.
  2. Click a Section link where Progress is Incomplete.
    Notes
    • The link takes you to that section of the Study Application to complete it.
    • Click Save or Continue to save your changes.
    • The Application Checklist Progress window does not update to reflect changes. Close the window and run the activity again to see updates in the Progress column.

Error Checking

When you click Continue>> to move to the next page of the Study Application, eRRM verifies that all required fields are completed on the page. Before submitting the application, you can display a list of submission errors (required fields that are incomplete).

  1. Click Hide/Show Errors at the top of any section of the Study Application to display Error/Warning Messages on the bottom of the screen.

OR

  1. Click the Error Check link in section 45 End of Application to display Error/Warning Messages in a separate window.
  2. Click the Jump To link to navigate to that section of the Study Application and make changes.
    Note You must click Save or Continue to save your changes to the Study Application.
  3. Click Refresh to update the Error/Warning Messages list.

Notify Study Team Members to Accept Roles

Study team members, except Principal Investigators and those with an Administrative Staff role, must access eRRM and accept their role before an application can be submitted. This allows individuals to verify and accept their roles on the study team and maintain compliance with U-M Conflict of Interest policies.

The following procedure shows how to remind study team members via email to accept their role in the study.

  1. Click the Notify Study Team Members to Accept Roles activity.
  2. Check the box(es) next to the study team member(s) you want to notify.
  3. Enter any comments to be included in the notification.
  4. (Optional) Check the box(es) to send an email notification to specific team members when all study team members have accepted their roles.
  5. Click OK.

When the study team members you have notified log in to eRRM, they will see a link to the study under Need to Accept Role in the Inbox of their Home Workspace.

Move to Ready to Submit Inbox

A study team member can use the Move to Ready to Submit Inbox activity to alert selected team members that the application is ready to submit. This activity moves the application into the Ready to Submit section of the Principal Investigator's Inbox (and/or anyone else with access to submit) and sends an email notification.

Important Information

Before using this activity:

  • The application must be complete.
  • Co-Investigators and Faculty Advisors must accept their roles on the study.
  1. Click the Move to Ready to Submit Inbox activity in the Study Workspace.

OR

  1. From the End of Application page, click Move to Ready to Submit Inbox
  2. Check the Study Team Members to notify.
  3. Enter any comments to include in the email notification (e.g., reminders to accept their role for the study), if applicable.
  4. Click OK.

A Ready To Submit alert display on the Study Workspace.

See Submitting a Completed Application for instructions on how to submit the Study Application.

Remove an Application from the Ready to Submit Inbox

Remove from Ready to Submit Inbox activity becomes available if an application needs to be pulled back to the Require Action by Study Team list in the Inbox.

  1. Click the Remove from Ready to Submit Inbox activity.
  2. Repeat steps 2-4 from above.

The Ready to Submit alert is removed from the Study Workspace.

Last Updated: 
Thursday, October 17, 2019