Set Your Away Message in MCommunity

Set a message that will be sent automatically to people who send you an email at your @umich.edu address. See View and Edit Your MCommunity Profile for more information about your profile.

Contents

Set Away Message

  1. Log in to the MCommunity Directory and view your profile.

  2. In the Away Message box, click Edit

  3. Click On to turn this feature on. (If it is Off, the automatic messages will not be sent.)

  4. Type the message text you want to be sent to people who send you an email.

Caution: Avoid special characters in your Away Message text. Although MCommunity can store and display such characters, the software used to actually send the Away Message cannot. Letters with accent marks (such as umlauts and diacritics) usually get changed to letters without the accent marks. Other special characters, such as those in non-Western languages, may be changed to question marks in the actual Away Message email.

  1. Click Save to save your Away Message.

  2. Turn off Away Message when you want the automated replies to stop.

Michigan Medicine Exchange/Outlook Email users: Out-of-office messages set in MCommunity will not work for messages sent to an Exchange account. Michigan Medicine Outlook users should set an away message/out-of-office message in Outlook instead.

What the Away Message Does

  • Your Away Message will be sent to correspondents who send mail to you using an address in the form of youruniqname@umich.edu.

  • The message takes effect almost immediately (it may take a few minutes to work its way through the system), so set it just before you are away from email.

  • The MCommunity Away Message uses a standard subject line with this format:

Out of email contact (Re: subject line of the message that was sent to you).

  • The MCommunity service keeps track of who sends you email while you are away and only generates one automated reply to a given sender in a three-day period.

  • The MCommunity service minimizes notifications to owners of MCommunity groups of which you are a member. Other services, such as the Gmail Vacation Responder, send error messages to owners (or Errors-To recipients) of groups you are in when an individual sends a message to the group. Additionally, the individual who sent the message will not receive your vacation response. We have no control over this behavior as it is originating from Google.

  • The MCommunity service only generates an automated reply if:

    • Your email address appears either in the To or Cc field of the incoming message.

    • The message does not come from an address in the form something-request@host or have a "Precedence: bulk" or "Precedence: junk" header line. (This prevents automated replies from being sent to mailing lists to which you subscribe.)

MCommunity or Google?

The MCommunity Directory and U-M Gmail both offer away/vacation features. However, we strongly recommend the use of MCommunity because it was specifically designed to work within the U-M computing environment.

The MCommunity Directory Away Message appears on your directory profile and is sent to those who email you. You must remember to turn off the Away Message. The MCommunity service minimizes notifications to owners of MCommunity groups of which you are a member when mail is sent to groups you are in. If you are a member of several MCommunity groups, we recommend that you use the MCommunity Away Message when you are away from email.

Michigan Medicine Exchange/Outlook Email users: Out-of-office messages set in MCommunity will not work for messages sent to a Michigan Medicine Exchange account. Michigan Medicine Outlook users should set an away message/out-of-office message in Outlook instead.

Last Updated: 
Monday, June 15, 2020