Set Your Away Message in MCommunity

Set a message that will be sent automatically to people who send you email at your @umich.edu address. See View and Edit Your MCommunity Profile for more information about your profile.

Contents

Set Away Message

  1. Log in to the MCommunity Directory and view your profile.

  2. In the Away Message box, click Edit

  3. Click On to turn this feature on. (If it is Off, the automatic messages will not be sent.)

  4. Type the message text you want sent to people who send you email. Avoid special characters in your Away Message text. Although MCommunity can store and display such characters, the software used to actually send the Away Message cannot. Letters with accent marks (such as umlauts and diacritics) usually get changed to letters without the accent marks. Other special characters, such as those in non-western languages, may be changed to question marks in the actual Away Message email.

  5. Click Save to save your Away Message.

  6. Turn off Away Message when you want the automated replies to stop.

Michigan Medicine Exchange/Outlook Email users: Out-of-office messages set in MCommunity will not work for messages sent to an Exchange account. Michigan Medicine Outlook users should set an away message/out-of-office message in Outlook instead.

What the Away Message Does

  • Your Away Message will be sent to correspondents who send mail to you using an address in the form of youruniqname@umich.edu.

  • The message takes effect almost immediately (it may take a few minutes to work its way through the system), so set it just before you are away from email.

  • The MCommunity Away Message uses a standard subject line with this format:
    Out of email contact (Re: subject line of the message that was sent to you).

  • The MCommunity service keeps track of who sends you email while you are away and only generates one automated reply to a given sender in a three-day period.

  • The MCommunity service minimizes notifications to owners of MCommunity groups you are in. Other services, such as the Google Mail Vacation Responder, send multiple out-of-office notices to owners (or Errors-To recipients) of groups you are in.

  • The MCommunity service only generates an automated reply if:

    • Your email address appears either in the To or Cc field of the incoming message.

    • The message does not come from an address in the form something-request@host or have a "Precedence: bulk" or "Precedence: junk" header line. (This prevents automated replies from being sent to mailing lists to which you subscribe.)

MCommunity or Google?

The MCommunity Directory and U-M Google Mail both offer away/vacation features. Which should you use? We are partial to MCommunity because it was specifically designed to work within the U-M computing environment. The choice is yours, but it's best to use only one at a time.

  • MCommunity Directory Away Message Message appears on your directory profile and is sent to those who emails you. You must remember to turn off the Away Message. The MCommunity service minimizes notifications to owners of MCommunity groups of which you are a member when mail is sent to groups you are in. If you are a member of several MCommunity groups, we recommend that you use the MCommunity Away Message when you are away from email.

  • Google at U-M Vacation Responder Message is sent to those who send mail to you. You can set an expiration date for the message. Some people have reported external mail list memberships being suspended because of multiple out-of-office replies.

Michigan Medicine Exchange/Outlook Email users: Out-of-office messages set in MCommunity will not work for messages sent to a Michigan Medicine Exchange account. Michigan Medicine Outlook users should set an away message/out-of-office message in Outlook instead.

Last Updated: 
Wednesday, January 24, 2018