IP Fax: Manage Faxing Contacts

Email Contacts

1. Click Contacts.
2. Select Contacts from the three contact types displayed.
3. Add an email contact:
   1. Enter a contact’s first and last name in the Name field.
   2. Enter an email address in the Email field.
   3. Click Create.
   4. Click Back to confirm your new entry has been added.

Fax Numbers

1. Click Contacts.
2. Select Fax Numbers from the three contact types displayed.
3. Add a fax number:
   1. Select a Category type from the drop-down list or leave blank.
   2. Enter a name in the Company field.
   3. Enter the number in the New fax number field.
   4. Enter an individual or group name in the To field.
   5. Enter a general or specific place in the Location field.
   6. Enter a 10-digit phone number in the To voice number field.
   7. Enter a brief description or subject in the Description field.

      Note: These fields show up on the cover page of outbound faxes to this contact.

       

   8. Click Create.
   9. Click Back to confirm your new entry has been added.

Distribution Lists

1. Click Contacts.
2. Select Distribution Lists from the three contact types displayed.
3. Add a distribution list
   1. Enter the name of the list you wish to create in the List Name field.
   2. Click Create.

      Note: A new page is created to manage your list. Here you can add, remove, or delete individuals and/or lists.

4. Add entries to a distribution list
   1. Click Add entries from the Distribution Lists screen, .
   2. The Fax Numbers Search screen will open. Search and select an entry for your Distribution List.
   3. Click Add.
   4. Repeat for each entry.
   5. Click Back to confirm your new entry has been added.
   6. Close the Fax Numbers Search screen.
   7. Click Refresh List.
   8. Click Save list name.
5. Modify a distribution list
   1. Select a Distribution List from the Distribution List screen.
   2. Click Add Entries or Remove Entries to modify the list.
   3. Click Save list name.
6. Delete a Distribution List
   1. Select a Distribution List from the Distribution List screen.
   2. Click Delete List.
   3. Click OK to verify you wish to delete the list.