Dropbox: Accounts for People Who Leave U-M


U-M Dropbox accounts are available to all active faculty, staff, students, and Type-1 sponsored affiliates on the Ann Arbor, Dearborn, and Flint campuses and Michigan Medicine. You will lose access immediately after your active affiliation at the university changes (i.e., after graduation, after the last day of employment, etc.). (This means alumni, retirees, and individuals who are no longer affiliated with the university do not have access to U-M Dropbox.) This document explains what steps to take before you leave the university and lose access to your U-M Dropbox account.

It is important to understand the affiliations you have at the university to determine when access to certain U-M computing services will end and how to prepare accordingly. For more detailed information on what happens when someone leaves U-M, refer to Leaving U-M.

Note: U-M Dropbox accounts remain intact for emeriti faculty who retain all standard computing services. For details, refer to SPG 201.80 | Emeritus/Emerita Titles.

Warning: Sponsored affiliates will not receive a notification before their access ends.

Before You Leave U-M

Before your affiliation with U-M changes:

​Important: @umich.edu and other UMICH email addresses (including MCommunity groups) cannot be used to create personal Dropbox accounts.

Uncooperative Departures

An uncooperative departure is when the affected U-M person cannot be relied on to assist with their departure.

If the departure involves an uncooperative employee, the best practice is to involve ITS User Advocate as soon as possible by emailing [email protected].

With User Advocate involvement, U-M Dropbox administrators can assist in:

  • Preserving the contents of a Dropbox account.
  • Changing the ownership of Dropbox files/folders from one account to another.
  • Suspending the Dropbox account’s access sooner than the automated process.
  • If time-critical, downloading university data from the person’s Dropbox account.
Last Updated: 
Tuesday, November 21, 2023