MiWorkspace: Onboarding - Create a Request from an Incident

Overview

This step-by-step procedure is designed for ITS Service Center staff and describes how to create a Request from an Incident in ServiceLink for MiWorkspace onboarding.

https://umichprod.service-now.com > Incident > Create New

Step-by-Step Procedure

  1. Click More options lookup icon.
  2. Select Toggle Template Bar.
  3. Click More options lookup icon on the template bar.
  4. Search for and select MiWorkspace: Onboarding.
  5. Enter or lookup lookup icon the Caller.
  6. Enter or lookup lookup icon the Location.
  7. Update the Short description field with the applicable name.
  8. Click Save.
  9. Click Create Catalog Order.
  10. Enter or lookup lookup icon the applicable Neighborhood IT group in the Assignment group.
  11. Enter, select, or lookup lookup icon values for applicable fields in the Variables section.

    Notes:

    • Expand More information as needed for applicable fields.
    • Selecting Yes in the Does Employee Need Hardware? and/or Is Employee Using a Shared Machine? field(s) will enable additional fields.

     

  12. Enter applicable Work notes or Additional comments (Customer visible).
  13. Click Close Task.

MiWorkspace Onboarding Task Workflow

Note: If no hardware is needed, all applicable tasks are kicked off in parallel.

oboarding task workflow: The next set of tasks will all be kicked off in parallel if the answer to the questions are Yes:
•	Set Executive Support Flag in ServiceLink (assigned to Access and Accounts)
•	Provision Crashplan (assigned to Access and Accounts)
•	Prep or Request Loaner
•	Set up Universal Home Directory
•	Order Hardware
Note: Not all tasks will have to be closed in order for new tasks to be kicked off.
Once the  Order Hardware task has been closed the next tasks to be kicked off are:
•	Prestage/Build Workstation
•	Identify Hardware/Tag for Inventory
Both Prestage/Build Workstation and Identify Hardware/Tag for Inventory have to be closed to have the next task kicked off:
•	Hand Install Apps, Provision Access, and Unit Specific Activities
After Identify Hardware / Tag for Inventory, Coordinate Software License, and Hand Install Apps, Provisions Access, and Unit Specific Activities tasks are closed these remaining tasks will be kicked off:
•	Restore User Data from User State Migration
•	Deliver to Customer / Day 1 Orientation
Note:  If Depot is providing hardware there is an additional step to delivery device to NIT before Hand Install Apps, Provision Access, and Unit Specific Act ivies. 
Note:  When No hardware is needed all tasks are kicked off in parallel.

Last Updated: 
Tuesday, May 2, 2017