Imaging Services: Using the ImageNow Printer

Overview

The ImageNow Printer allows you to import an electronic file, such as a Microsoft Office document or an email, convert it to TIFF format, and store it.

You can use ImageNow Printer from any software program that has a print option. The options you set in a capture profile determine how to process documents. Because documents are stored as TIFF files, you can annotate them, set the page orientation, color, and watermark options. You can also use ImageNow Printer to highlight a Word document or add a sticky note to an email.

Important: Before you print into the Imaging System, you need to Install the ImageNow Printer.

Create a Document

ImageNow Printer prints an electronic file from an application, such as Microsoft Excel, into a document. To print an electronic file into the Imaging System to create a document, complete the following steps.

  1. Open the file you want to print into the Imaging System.
  2. In the application that created the file, click Print from the File menu.
  3. Select ImageNow Printer for the printer name.
  4. Click Printer Properties and enter the values for one of the document types below:
    Color
    Select Color on the Paper/Quality tab.
    Select None from the Color Reduction drop-down list in the Color Options section on the Compression tab.
    Landscape
    Select Landscape for the Orientation on the Layout tab.
    Portrait
    Select Portrait for the Orientation on the Layout tab.
  5. Click OK on the Print dialog box.
  6. Select a capture profile from the Capture Profile drop-down list on the Print dialog box, and then click OK.
  7. Link and save your document.

    Note: The steps needed to link and save your document can vary and are based on the settings configured in the selected capture profile.

Print a File Using Single-Mode Capture

When you use a Single mode capture profile, ImageNow Printer prints one or more electronic files from an application, such as Microsoft Excel, into a single document. To print an electronic file into the Imaging System, complete the following steps.

Important: This procedure requires a capture profile set to the ImageNow Printer source and Single mode, and the Drawer > Content > Create/Append privilege

  1. Open the file you want to print into the Imaging System.
  2. In the application that created the file, click Print from the File menu.
  3. Select ImageNow Printer for the printer name and then click OK.
  4. If the Print dialog box appears, select a single mode ImageNow Printer capture profile from the Capture Profile list, and click OK. If the capture profile you select or the application plan in use has any values that require input, the Proposed Keys dialog box appears.
  5. In the Proposed Keys dialog box, enter the property values you want to define for the new document and click Capture. The Single Scan window appears.
  6. Set any additional property values you want to define and then click Save.
  7. Verify the quality of the printed file and, on the Scan toolbar, click one of the following options:
    Save Scanned Image
    Saves the imported file as a document and assigns the property values that you defined.
    Rescan Page
    Replaces the currently displayed file with a new file that you select to import.
    Discard Scanned Image
    Removes the file currently displayed.
  8. After you import the new file, you must click Save Scanned Image.

Print a File Using Batch-Mode Capture

When you use a Batch mode capture profile, ImageNow Printer prints one or more electronic files from an application, such as Microsoft Excel, into a batch. You quality assure and assign the location and property values to files in the batch later in your business process. To print an electronic file into a batch, complete the following steps.

Important: This procedure requires a capture profile set to the ImageNow Printer source and Batch mode, and the Drawer > Content > Create/Append privilege.

  1. Open the file you want to print into the Imaging System.
  2. In the application that created the file, click Print from the File menu.
  3. Set the printer name to ImageNow Printer.
  4. Click OK.
  5. If the Print dialog box displays, select a capture profile set to the ImageNow Printer source and Batch mode from the CaptureNow profile list and click OK.

Add a Watermark

To set the watermark options for an ImageNow Printer document, complete the following steps.

  1. Open the file you want to print into the Imaging System.
  2. In the application that created the file, click Print from the File menu.
  3. Set the printer name to ImageNow Printer.
  4. Click Printer Properties.
  5. On the Watermark tab of the ImageNow PrinterDocument Properties dialog box, perform the following options as needed:
    • Check the Enable watermark box.

      Optional: Check the Watermark the first page only box.

    • Click Browse in the Image File box on the Portrait or Landscape Pages section.
    • In the Watermark Image dialog box, locate the watermark file you want to apply to your documents and then click Open.
    • Select Stretch to fit, Tile, or Center from the Position drop-down list to designate the location of the watermark.
    • Select a brightness level for the watermark from the Brightness drop-down list.
  6. Click OK and then OK again.
  7. Select capture profile from the Capture Profile drop-down list and click OK.
  8. Link and save your document.

    Note: The steps needed to link and save your document can vary and are based on the settings configured in the selected capture profile.

Adapted from Perceptive Software Online Help