U-M Box and Google Drive: Ownership and Permissions

Overview

While both U-M Box and Google Drive are great for maintaining a shared document repository, ownership and permissions settings (including inheritance of these settings between top-level folders and their sub-folders) works very differently in each.

Definition of Cascading Ownership & Cascading Permissions

When changes to ownership (who owns the content) or permissions (collaborators and access levels) are made to a top-level (parent) folder, those changes are automatically applied to all content within the top-level folder, including any sub-folders.

  U-M Box Google Drive
Cascading ownership? Yes No
Cascading permissions? Yes Yes
Ownership and permissions settings Can only be set on a folder (not an individual file, unless it is a Box Notes file) Can be set on any file or folder
How is ownership set? Set at the top-level (parent) folder and is automatically applied to all (child) subfolders. Creator of each file/folder is automatically set as Owner. Ownership changes must be manually applied to each file.
When new content is uploaded to a subfolder, who is set as Owner? The Owner of the top-level folder automatically becomes the owner. The person who uploads the content is automatically the Owner.
Who can transfer ownership of a file/folder? Only the current Owner Only the current Owner
Changing permissions on subfolders/files Can be changed, but cannot be more restrictive than the permissions set at top-level folder. Can be changed as desired, regardless of the permissions set for top-level folder.
Last Updated: 
Tuesday, November 22, 2016