Overview Access to U-M Box is determined by a person’s affiliation with U-M. As their affiliations change, so can their access to U-M Box. For example, students become alumni and faculty become retirees. This document explains what access people have in U-M Box depending on those affiliations and what steps to take if their affiliations change. For more detailed information on on what happens when an individual leaves U-M, see:
Use shared account folders for files that need be accessed/owned by a unit, team, group or department. Shared accounts provide unlimited collaborative storage. The data is owned by the shared account and remains in the shared folder, eliminating the need to transfer ownership between individuals when group members change. Offboarding is also made simpler as collaborators can be reassigned easily.
Overview Collaborate in U-M Box using MCommunity groups. Collaborations done using MCommunity groups will automatically update in U-M Box when the MCommunity group is updated. The Members list is viewable to setting in MCommunity is synced to U-M Box.
Overview U-M welcomes external collaborators! One of the best features about having a U-M Box account is the ability to invite anyone to collaborate. They don't have to be on campus or even have an existing Box account of their own. Use the following practices to get the best experience for collaborating with those outside of U-M. For the External Collaborator Get a Box account and share your account information with your U-M organizer.
All U-M Box accounts are required to use Single Sign On (SSO) with uniqname and UMICH password to login (as long as the app’s login allows it). If you previously set up an external password with your account, it will no longer work where SSO is supported. External passwords continue to be used for FTPS, WebDAV and third party (non-core) apps not able to use SSO. Enabling SSO does not end active Box sessions, but you will need to use your UMICH password the next time you log in. If you see a link to use SSO, do so.
Overview Review Box: Security Leadership in the Cloud to learn about the steps Box takes to ensure the security of our data. Check the Sensitive Data Guide to confirm that your files can be safely stored in Box.
How do I find my migrated resources in U-M Box? If your CTools project site resources were migrated to U-M Box by ITS, you will receive an email saying you’ve been invited to collaborate on a folder. The email will contain a link to the folder in your U-M Box account. Your resources are in a U-M Box folder with the same name as your CTools project site. For example, a CTools project site called “My Project Site” will be called “CTools - My Project Site” in U-M Box.
This document provides information about managing the MCommunity Directory group profile associated with a shared account. Shared accounts allow a group to have a U-M Google or U-M Box account that is owned by that group rather than by an individual. This document includes information on changing the UMICH password used for that account.
MCommunity Directory groups are synchronized to U-M Google and U-M Box so you can use them when sending email, sharing resources, and collaborating. This document lists what parts of MCommunity groups are sent to U-M Google and Box.
Request a Shared Account